DOCUMENTS OF THE ANNUAL GENERAL MEETING
Invitation to the Annual General Meeting
Financial Statement and Management report (including the sustainability report) 2024 Auditor's report and sustainability assurance report
Aspo’s Year 2024 publication
The proposals of the Board of Directors to the Annual General Meeting
Shareholders’ Nomination Board’s proposals to the Annual General Meeting
Remuneration Report 2024
Proposed members to Board of Directors of Aspo
Registration for the meeting and advance voting will begin on April 2, 2025, at 10.00 a.m. A shareholder who is registered in the Company’s shareholders’ register and who wishes to participate in the Annual General Meeting must register for the meeting and, if applicable, vote in advance no later than by April 17, 2025, at 4.00 p.m. by which time the registration and possible advance votes must be received. The instructions for advance voting are presented below.
The registration can be done in the following ways:
a) By the registration link below:
Electronic registration requires strong authentication of the shareholder or their legal representative or authorized proxy representative with bank ID or mobile certificate.
b) by regular mail to Innovatics Oy, Yhtiökokous / Aspo Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland.
Shareholders registering by mail shall submit the registration form and possible advance voting form or corresponding information in the message.
Registration and advance voting form
c) by e-mail to agm@innovatics.fi.
Shareholders registering by e-mail shall submit the registration form and possible advance voting form or corresponding information in the message.
Registration and advance voting form
In connection with the registration, a shareholder is required to provide the requested information, such as their name, date of birth or business ID, telephone number or e-mail address as well as the name of a possible authorized proxy representative, legal representative or assistant, the date of birth of the authorized proxy representative or legal representative and their telephone number and/or e-mail address. The personal data given to Aspo Plc or Innovatics Oy will be used only in connection with the Annual General Meeting and the processing of related necessary registrations. More information on the processing of the personal data is available in the privacy policy of Aspo Plc’s Annual General Meeting.
A shareholder and their possible authorized proxy representative, legal representative, or assistant must be able to prove their identity and/or right of representation upon request at the Annual General Meeting.
Additional information regarding registration and advance voting is available by phone during the registration period for the General Meeting from Innovatics Oy's phone number +358 10 2818 909 on weekdays between 9 a.m. to 12 noon and between 1 p.m. to 4 p.m.
A shareholder may participate in the General Meeting and exercise their rights at the meeting by way of proxy representation. A proxy representative may also choose to vote in advance as described in this invitation. If the proxy representative registers electronically, the proxy representative must verify their identity in the electronic registration service with strong electronic identification, after which they can register on behalf of the shareholder they represent. The same applies to electronic advance voting.
If a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.
The shareholder's proxy representative must present a dated power of attorney or otherwise provide reliable evidence that they are entitled to represent the shareholder at the General Meeting.
Any proxies are requested to be submitted primarily as an attachment in connection with the electronic registration or alternatively by mail to Innovatics Oy, Yhtiökokous / Aspo Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxies, the shareholder or their proxy representative must ensure that they have registered for the General Meeting as described above in this invitation.
As an alternative to a traditional proxy, shareholders can use the electronic Suomi.fi proxy service to authorize a proxy representative. The proxy representative is named in the Suomi.fi service at www.suomi.fi/e-authorizations (authorization matter “Representation at the general meeting”). In the general meeting service, the proxy representative must verify their identity with strong electronic authentication when registering, after which the electronic authorization is automatically checked. Strong electronic authentication is done with bank ID or mobile certificate. More information about electronic authorization is available at www.suomi.fi/e-authorizations.
Shareholders with a Finnish book-entry account or equity savings account may also vote in advance on agenda items 7 to 21 of the Annual General Meeting during the period between April 2, 2025 at 10.00 a.m. – April 17, 2025 at 4.00 p.m.
Advance voting can be done in the following ways:
a) By the registration link below
Advance voting requires that the shareholder or their legal representative or authorized proxy representative uses strong electronic authentication with bank ID or mobile certificate.
b) By submitting the advance voting form or corresponding information to Innovatics Oy by mail at the following address: Innovatics Oy, Yhtiökokous / Aspo Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland.
c) By submitting the advance voting form or corresponding information to Innovatics Oy by e-mail to agm@innovatics.fi.
A possible legal representative or authorized proxy representative of a shareholder must in connection with delivering the voting form provide a dated proxy or otherwise in a reliable manner demonstrate their right to represent the shareholder at the Annual General Meeting.
Advance votes must be received before the end of the advance voting period. Submitting advance votes in this manner before the end of the registration and advance voting period is considered due registration for the General Meeting, if it contains the information required for registration mentioned in section C.1 above.
It is not possible for shareholders having voted in advance to use the right to request information, the right to request a vote or to vote on a possible counterproposal as stipulated in the Finnish Companies Act unless the shareholder participates in the Annual General Meeting at the meeting venue in person or by way of proxy representation.
With respect to nominee registered shareholders, the advance voting takes place through their account manager. The account manager may vote in advance on behalf of the nominee registered shareholders represented by it in accordance with the provided voting instructions during the registration period for the nominee registered shares.
The agenda items subject to advance voting are deemed to have been presented unchanged at the general meeting.
A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which they would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Oy on the record date of the meeting, April 11, 2025. In addition, the right to participate in the Annual General Meeting requires that the shareholder, on the basis of such shares, has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by April 22, 2025, by 10.00 a.m. For nominee registered shares, this constitutes due registration for the Annual General Meeting.
A holder of nominee registered shares is advised to request well in advance the necessary instructions regarding the temporary registration in the Company’s shareholders’ register, the issuing of proxy documents and voting instructions, registration for the Annual General Meeting and advance voting from his/her custodian bank. The account manager of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the Annual General Meeting, temporarily into the Company’s shareholders’ register at the latest by the time stated above and, if necessary, take care of advance voting on behalf of the nominee-registered shareholder prior to the expiry of the registration period for nominee-registered shareholders.
The Annual General Meeting can be followed via a webcast on this website. It is not possible to ask questions, make counterproposals, otherwise address the meeting, or vote via webcast, and following the meeting via webcast is not considered participation in the Annual General Meeting or exercise of the shareholder rights.
The Annual General Meeting will be held in Finnish.
The Annual General Meeting can be followed via a webcast on this website. It is not possible to ask questions, make counterproposals, otherwise address the meeting, or vote via webcast, and following the meeting via webcast is not considered participation in the Annual General Meeting or exercise of the shareholder rights.
Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to matters to be handled at the meeting.
Changes in the shareholding after the record date of the Annual General Meeting do not affect the right to participate in the Annual General Meeting or the number of voting rights held in the Annual General Meeting.
Aspo Plc has on the date of this invitation to the Annual General Meeting, on April 1, 2025, a total of 31,419,779 shares and votes. The Company holds on the date hereof a total of 2 268 treasury shares, in respect of which voting rights cannot be exercised at the Annual General Meeting.
Important Dates related to the Annual General Meeting |
|
| The publication of the Financial Statements, Board of Directors' Report and Sustainability Statement as well as Remuneration report | 1 April 2025 |
| Invitation to Aspo's Annual General Meeting | 1 April 2025 |
| Registration and advance voting begins | 2 April 2025 at 10 a.m. EET |
| Record date of the Annual General Meeting | 11 April 2025 |
| Registration and advance voting ends | 17 April 2025 at 4 p.m. EET |
| A holder of nominee registered shares to be temporarily entered into the shareholders´ register of the company | 22 April 2025 at 10 a.m. |
| Annual General Meeting | 25 April 2025 at 10 a.m. EET |
| Dividend first instalment record date* | 29 April 2025 |
| Dividend first instalment payment date* | 7 May 2025 |
| Dividend second instalment record date* | 30 October 2025 |
| Dividend second instalment payment date* | 6 November 2025 |
| * Aspo's Board of Directors' proposals for the Annual General Meeting |