DOCUMENTS OF THE ANNUAL SHAREHOLDERS' MEETING
Minutes of the Annual Shareholders' meeting
Invitation to the Annual Shareholders' meeting
Financial Statements and Management report 2023, Auditor's report
Aspo’s Year 2023 publication
The proposals of the Board of Directors to the Annual Shareholders’ Meeting
Shareholders’ Nomination Board’s proposals to the Annual Shareholders' meeting
Remuneration Policy
Remuneration Report 2023
Proposed members to Board of Directors of Aspo
Registration for the meeting and advance voting will begin on March 21, 2024, at 10.00 a.m. A shareholder who is registered in the Company’s shareholders’ register and who wishes to participate in the Annual Shareholders’ Meeting must register for the meeting and, if applicable, vote in advance no later than by April 5, 2024, at 4.00 p.m. by which time the registration and possible advance votes must be received. The instructions for advance voting are presented below.
The registration can be done in the following ways:
a) On this website, registration link below:
For shareholders who are natural persons, strong electronic authentication is required. When shareholders who are natural persons log into the service through the Company’s website, they are directed to the electronic authentication. Thereafter, the shareholder can register for the Annual Shareholders’ Meeting, authorize a proxy representative and vote in advance in one session. Strong electronic authentication can be conducted with online banking codes or a mobile certificate.
For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information. If a shareholder that is a legal person uses the electronic Suomi.fi authorization, registration requires a strong electronic identification from the authorized person, which can be conducted with online banking codes or a mobile certificate.
b) by regular mail to Euroclear Finland Oy, Yhtiökokous/Aspo Oyj, P.O. Box 1110, FI-00101 Helsinkic) by e-mail to yhtiokokous@euroclear.com.
In connection with the registration, a shareholder is required to provide the requested information, such as his/her name, date of birth/personal identification number or business ID, address, telephone number and e-mail address as well as the name and date of birth/personal identification number of a possible authorized proxy representative, legal representative or assistant. The personal data given to Aspo Plc and Euroclear Finland Oy will be used only in connection with the Annual Shareholders’ Meeting and the processing of related necessary registrations. More information on the processing of the personal data is available in the privacy policy of Aspo Plc’s Annual Shareholders’ Meeting, which is available on the website at www.aspo.com/shareholdersmeeting.
A shareholder and their possible authorized proxy representative, legal representative, or assistant must be able to prove their identity and/or right of representation at the Annual Shareholders’ Meeting.
A shareholder may participate in the Annual Shareholders’ Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative may also vote in advance as described in this invitation. A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the Annual Shareholders’ Meeting.
If a shareholder participates in the Annual Shareholders’ Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual Shareholders’ Meeting.
Natural persons may appoint a proxy representative in connection with the electronic registration to the Annual Shareholders’ Meeting on the Company’s website. Otherwise, a proxy document must be used. A template proxy document is available on the Company’s website at www.aspo.com/shareholdersmeeting.
Any proxy documents are asked to be delivered by regular mail to Euroclear Finland Oy, Yhtiökokous/Aspo Oyj, P.O. Box 1110, FI-00101 Helsinki or by email to yhtiokokous@euroclear.com before the end of the registration period. In addition to the delivery of proxy documents, a shareholder or their proxy representative shall ensure that he/she has registered for the Annual Shareholders’ Meeting in the manner described above in this invitation.
Shareholders that are legal persons can also use electronic Suomi.fi authorization service in Euroclear Finland Oy’s general meeting service for authorizing their proxies instead of using the traditional proxy authorization. In this case, the shareholder that is a legal entity authorizes its appointed representative in the Suomi.fi service at www.suomi.fi/e-authorizations (using the authorisation topic “Representation at the General Meeting”). When registering, the representative must identify themselves with strong electronic authentication in Euroclear Finland Oy’s general meeting service, after which the electronic mandate is automatically verified. Strong electronic authentication can be conducted with online banking codes or a mobile certificate. More information on electronic authorization is available on the website at www.suomi.fi/e-authorizations.
Shareholders with a Finnish book-entry account or equity savings account may also vote in advance on agenda items 7 to 20 of the Annual Shareholders’ Meeting during the period between March 21, 2024 at 10.00 a.m. – April 5, 2024 at 4.00 p.m.
Advance voting can be done in the following ways:
a) On this website, registration link below
When shareholders who are natural persons log into the service through the Company’s website, they are directed to the electronic authentication. Strong electronic authentication can be conducted with online banking codes or a mobile certificate.
For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information. If a shareholder that is a legal person uses the electronic Suomi.fi authorization, advance voting requires a strong electronic identification from the authorized person, which can be conducted with online banking codes or a mobile certificate.
b) by regular mail to Euroclear Finland Oy, Yhtiökokous/Aspo Oyj, P.O. Box 1110, FI-00101 Helsinki
c) by e-mail to yhtiokokous@euroclear.com.
The advance voting form is available on the Company’s website. A possible legal representative or authorized proxy representative of a shareholder must in connection with delivering the voting form provide a dated proxy authorization document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the Annual Shareholders’ Meeting.
If a shareholder participates in the Annual Shareholders’ Meeting by submitting votes in advance to Euroclear Finland Oy before the end of the registration and advance voting period, the submission constitutes due registration for the Annual Shareholders’ Meeting, provided that they contain the information required for registration, as mentioned above.
It is not possible for shareholders having voted in advance to use the right to request information, the right to request a vote or to vote on a possible counterproposal as stipulated in the Finnish Companies Act unless the shareholder participates in the Annual Shareholders’ Meeting at the meeting venue in person or by way of proxy representation.
With respect to nominee registered shareholders, the advance voting takes place through his/her account manager. The account manager may vote in advance on behalf of the nominee registered shareholders represented by it in accordance with the provided voting instructions during the registration period for the nominee registered shares.
The agenda items subject to advance voting are deemed to have been presented unchanged at the general meeting. The terms related to the electronic advance voting and other instructions regarding the advance voting are available on the Company’s website at www.aspo.com/shareholdersmeeting.
A holder of nominee registered shares has the right to participate in the Annual Shareholders’ Meeting by virtue of such shares, based on which he/she would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Oy on the record date of the meeting, April 2, 2024. In addition, the right to participate in the Annual Shareholders’ Meeting requires that the shareholder, on the basis of such shares, has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by April 9, 2024, by 10.00 a.m. For nominee registered shares, this constitutes due registration for the Annual Shareholders’ Meeting.
A holder of nominee registered shares is advised to request well in advance the necessary instructions regarding the temporary registration in the Company’s shareholders’ register, the issuing of proxy documents and voting instructions, registration for the Annual Shareholders’ Meeting and advance voting from his/her custodian bank. The account manager of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the Annual Shareholders’ Meeting, temporarily into the Company’s shareholders’ register at the latest by the time stated above and, if necessary, take care of advance voting on behalf of the nominee-registered shareholder prior to the expiry of the registration period for nominee-registered shareholders.
A holder of nominee registered shares is advised to request well in advance the necessary instructions regarding the temporary registration in the Company’s shareholders’ register, the issuing of proxy documents and voting instructions, registration for the Annual Shareholders’ Meeting and advance voting from his/her custodian bank. The account manager of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the Annual Shareholders’ Meeting, temporarily into the Company’s shareholders’ register at the latest by the time stated above and, if necessary, take care of advance voting on behalf of the nominee-registered shareholder prior to the expiry of the registration period for nominee-registered shareholders.
The Annual Shareholder’s Meeting can be followed via a webcast on the website at www.aspo.com/shareholdersmeeting. It is not possible to ask questions, make counterproposals, otherwise address the meeting, or vote via webcast, and following the meeting via webcast is not considered participation in the Annual Shareholders’ Meeting or exercise of the shareholder rights.
The Annual Shareholders’ Meeting will be held in Finnish.
The Annual Shareholder’s Meeting can be followed via a webcast on the website at www.aspo.com/shareholdersmeeting. It is not possible to ask questions, make counterproposals, otherwise address the meeting, or vote via webcast, and following the meeting via webcast is not considered participation in the Annual Shareholders’ Meeting or exercise of the shareholder rights.
Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to matters to be handled at the meeting.
Changes in the shareholding after the record date of the Annual Shareholders’ Meeting do not affect the right to participate in the Annual Shareholders’ Meeting or the number of voting rights held in the Annual Shareholders’ Meeting.
Aspo Plc has on the date of this invitation to the Annual Shareholders’ Meeting, on March 21, 2024, a total of 31,419,779 shares and votes. The Company holds on the date hereof a total of 12,394 treasury shares, in respect of which voting rights cannot be exercised at the Annual Shareholders’ Meeting.
Important Dates related to Annual Shareholders' Meeting |
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| The publication of the financial statements, management report and sustainability report as well as Remuneration report. | 7 March 2024 |
| Invitation to Aspo's Annual Shareholders' Meeting | 21 March 2024 |
| Registration and advance voting begins. | 21 March 2024 at 10 a.m. |
| Record date of the Annual Shareholders' Meeting. | 2 April 2024 |
| Registration and advance voting ends. | 5 April 2024 at 4 p.m. EET |
| A holder of nominee registered shares to be temporarily entered into the shareholders´ register of the company . | 9 April 2024 at 10 a.m. EET |
| Annual Shareholders' Meeting | 12 April 2024 at 10 a.m. EET |
| Dividend record date* | 16 April 2024 |
| Dividend payment date* | 23 April 2024 |
| * Aspo's Board of Directors' proposals for the Annual Shareholders' meeting |